Privacy Policy
Digital Democracy is committed to safeguarding the privacy of our website members. We believe you have the right to privacy on the web. Digital Democracy operates in full compliance with the Data Protection Act (1998), and this policy sets out how we will treat your personal information.
If you have any questions about this privacy policy or our treatment of your personal data, please write to us by email at contact@digitaldemocracy.org.uk.
1. When do we collect information and what information do we collect?
2. How long will we keep your personal information?
3. How will we use your personal information?
4. Marketing
5. Data about another person
6. Cookies and tracking technology
7. Security of your personal information
8. Policy amendments
9. Your rights
10. Updating information
1. When do we collect information and what information do we collect?
(a) When you register with Digital Democracy we collect your name, email address and postal address.
(b) We use cookies so that you may login to this website (see below for more information on cookies).
(c) We collect all additional information as you provide to us voluntarily, including feedback and your response to any communication from us.
(d) You may provide sensitive personal information to us, such as information about your political opinions. You are not obliged to provide such sensitive personal information but, if you do provide it, you consent to such information being processed by us as described in paragraph 3 below.
2. How long will we keep your personal information?
(a) We will store your information for so long as you are a registered user.
(b) After you cease to be a registered user we will keep your personal data on our records for a period of one year to enable us to respond to any queries or complaints that you may have.
(c) We will keep statistical and computer use data for a period of 5 years.
(d) After this time we may continue to store your personal data, however such personal data shall only be processed where necessary for legal reasons.
3. How will we use your personal information?
(a) Where you provide information to us for a specific purpose, either through the website or in response to a communication from us, we will use your information for the specified purpose. For example, the information we collect enables us to identify which political constituency you live within. Also, it enables us to place you within the correct Police, NHS, Council and other jurisdictional boundaries. Digital Democracy functions by enabling the citizens of specific areas to determine their priorities, and communicate these priorities to the area's key decision makers.
(b) We use your information collected from the website to enable your use of the website services, such as reminding you to vote, informing you of the progress of your proposals, and informing you that another member has sent you a message. We also use this information to personalise your repeat visits to our website.
(c) We will also use your information to send you notifications that you have specifically requested and other non-marketing information, and to deal with enquiries and complaints made by or about you.
(d) We may provide other third parties with statistical information about our users, however, we will first ensure that this statistical information cannot be used to identify any individual user.
(e) We may engage a third party to help us carry out any of our activities and these third parties may be located in countries that do not provide the same level of protection as is provided in the United Kingdom. We will ensure that these third parties have an obligation to protect your information.
(f) We will not sell or rent your personal information to any third party.
4. Marketing
If you have consented to receive marketing, we will use your information to send you marketing communications relating to Digital Democracy and carefully selected third party supporters, which we think may be of interest to you. We will only send marketing information by email or other electronic means where you have specifically agreed that we may do so.
You have a right to request that we stop contacting you for marketing purposes at any time. If you no longer wish to be contacted for marketing purposes, you can unsubscribe from Digital Democracy by emailing contact@digitaldemocracy.org.uk .
5. Data about another person
If you provide us with information about another person, you must first tell them that you will be passing their information to us and the purposes for which their information may be used (as set out in paragraph 3). You must ensure that they consent to us storing and using their personal information.
6. Cookies and tracking technology
A cookie is a text file that is placed on your hard disk by a web page server. Cookies cannot be used to run programs or deliver viruses to your computer. Cookies are uniquely assigned to you, and can only be read by a web server in the domain that issued the cookie to you. This information is used to track visitor use of the website and to compile statistical reports on website activity, as described in paragraph 3 above.
You can set your browser not to accept cookies. Please note that if you choose to decline cookies, you may not be able to fully experience the interactive features of our website services (such as logging in).
For further information about cookies and how to refuse and delete them visit www.aboutcookies.org or www.allaboutcookies.org.
7. Security of your personal information
Your information will be kept confidential on our secure database (except as specifically described in paragraph 3).
We will take reasonable technical and organisational precautions to prevent the loss, misuse or alteration of your personal information. You are responsible for keeping your user details confidential.
8. Policy amendments
We may update this privacy policy from time-to-time by posting a new version on our website. You should check this page occasionally to ensure you are happy with any changes. We may also notify you of changes to our privacy policy by email.
This privacy policy was last updated on 26th October 2009.
9. Your rights
You are entitled to ask for a copy of any information that we hold about you. If you would like us to provide a copy of this information, please e-mail the Website Manager at contact@digitaldemocracy.org.uk.
Please enclose proof of your identity with your request. We will reply within forty days.
10. Updating information
We want to make sure that your personal information is accurate and up-to-date. Please amend you personal profile and make the necessary changes if you have a change of name, email address, or postal address.
